Guide For Commercial Projects
As you plan and develop your project, you may work with several city work groups, all working as a team to make your project successful. If you need a place to start, call Building & Housing at 218-362-5997 and we’ll get you the answers you need or connect you with the right person.
Building & Housing Department
Our goal is to guide you to build safe, durable, energy efficient, accessible buildings. We strive to be the One Stop Shop for development services. Building & Housing processes and routes permit applications and plans, and coordinates the reviews from multiple departments. We keep you informed about your project and are here to help- from the initial research through plan review to the final inspection.
Zoning & Planning Services
The Building & Housing Department is also the official body of zoning rules and regulations to guide land use and development in the City of Hibbing.
Planning & Economic Development
Planning & Economic Development provides community information and referral services, technical and financial resources, and one on one guidance while integrating land use, long range planning, and community development functions of the City.
Engineering issues a variety of permits that affect the public infrastructure such as: excavation in City right-of-way, driveway aprons, street and sidewalk obstruction, over-sized loads, new culverts, and sewer, water and gas main extensions and connections. Engineering coordinates stormwater management permits and erosion control permits.
Business licenses are obtained at the City Clerk’s Office. Follow the link above to find out if your business needs a permit through the City Clerk.
Besides fighting fires and issuing permits for fire related activities, the fire department administers operational permits for businesses to ensure Building and Fire Code is maintained throughout a buildings existence. Building & Housing routes certain plan submittals to the Fire Marshal for review for compliance with the fire code.
Your architect will prepare plans showing the design and construction details for the project. These plans and details instruct the builder how to build the design you and your architect have determined for your project. Construction documents also show plan reviewers and inspectors how the project will be constructed to comply with applicable codes.
The web page Forms and Submittals explains the applications, forms, plans, and other items that need to be submitted with your permit application.
When you pick up the issued permit and reviewed plans, read the paperwork that comes with it. The permit holder is the person responsible for the work described in the permit and for calling to schedule inspections. The permit holder should be in contact with the design professional in order to coordinate approved delayed submittals and plan changes to avoid delays in the construction process.
Review the responsibilities for the permit holder during construction here (add PDF).
We have found that pre-construction meetings with the construction, design and development team and the City’s team help projects run more smoothly. The location and agenda for the pre-construction meeting is dependent on the size & type of the construction project. For large projects, we hold meetings at City Hall. This meeting is an opportunity to introduce everyone involved in the project. Expectations for inspections, meetings, special inspections, delayed submittals, shop drawings, and plan changes are some of the topics discussed at the pre-construction meeting.
We understand that projects don't always go as planned. For plan changes, delayed submittals and other unforeseen instances you must fill out another applicable permit form such as a building, mechanical, sewer etc permit. All changes will be documented and stored within the project file.
The permit holder is responsible for requesting inspections a minimum of 24 hours in advance of the time desired. The name and phone number of the inspector assigned to the project will be listed on the Plan Review Comment Sheet and on the permit.
Construction meetings after the initial pre-construction meeting may include a framing sequencing meeting or a pre-final meeting. Required meetings are determined early on in the project and will be coordinated by the Building Official.
Other city work groups besides Building & Housing may need to perform inspections during construction and prior to the issue of the Certificate of Occupancy or Letter of Completion. You should find this information in the approval documents issued with the permit.
The permit holder is responsible to schedule inspections.
- The Fire Marshal will inspect the mechanics of the sprinkler system, fire command center, fire department connection, fire access roads and other fire code required components.
- The Engineering Department may need to inspect utility extensions or storm water systems.
The building, fire, and zoning codes require that a Certificate of Occupancy (C of O) is issued prior to occupancy of a building. When a building is new or it changes occupancy, the Building Official will initiate issuance of a C of O after the final inspection. This process may take up to three business days. It will be emailed it to the person who requested it, unless a hard copy is specifically requested.
A Letter of Completion states that the permitted work has been completed when a Certificate of Occupancy is not needed, and will be initiated by the construction inspector after final inspections are complete.
At the pre-final meeting, we discuss items needed for a successful final inspection. You will receive a pre-test confirmation checklist to document the pre-testing of the HVAC, alarms, and other systems to promote greater success at final inspection. Any questions regarding the final inspection should be directed to the Building Official.